Executive Meeting Minutes September 21,2026
North Vancouver Island Culinary Association
Date: Monday, September 21, 2026
Time: 4:30 p.m. – 5:37 p.m.
Location: Teams
Attendees
Jonathan Frazier, Buddy Wolfe, Lesley Stav, Rolande Pickett, Ronald St-Pierre, Tammy Williamson, Kevin Moore
Regrets
Carmie Dixon, Dylan Hetu
1. Call to Order
The meeting was called to order by Jonathan Frazier at 4:32 p.m.
Jonathan welcomed the executive and reviewed the agenda.
Additions to New Business:
Food Fest in November
Setting a date for the 2027 North Island Culinary Competition
2. Approval of Agenda
Motion to approve the September 21, 2026 Executive Meeting Agenda.
Moved: Lesley Stav
Seconded: Ronald St-Pierre
Motion: Carried
3. Approval of Previous Meeting Minutes
The August 19, 2026 Executive Meeting Minutes were reviewed.
Moved: Ronald St-Pierre
Seconded: Buddy Wolfe
Motion: Carried
4. Treasurer’s Report — Ronald St-Pierre
Ronald provided an update on the association’s finances.
Items discussed included:
Current bank balance
Post office box payment, approximately $200 for the year, completed
Outstanding reimbursements
Upcoming expenses
Fundraising and revenue requirements
Gambling licence
The gambling licence fee $150 fee and $15.32 for registered mail, for a total of $165.32.
was noted.
Motion to accept the Treasurer’s Report:
Moved: Lesley Stav
Seconded: Buddy Wolfe
Motion: Carried
5. Membership Report — Jonathan Frazier
Jonathan provided an update on membership and membership development.
Membership Update
Current membership numbers were reported as:
16 Associate members
7 Life members
14 Federation members
16 Young Chefs
The group discussed the distinction between total membership and active members.
Taylore has officially resigned from the Membership Director position. A replacement Membership Director is required.
Jonathan will discuss the Membership Director position with Connie, and Evan will also be consulted regarding potential involvement.
Membership Growth
The executive discussed:
September membership recruitment
Outreach to chefs and culinary professionals
Employer-supported membership opportunities
Increasing member engagement
Opportunities to involve culinary students and younger members
Education and Outreach
The executive discussed outreach opportunities involving:
North Island College
Vancouver Island University
High schools
Campbell River
Military Base
The PC1 program will not be taught in high schools this year. Alternative student programming was discussed, including hands-on culinary education opportunities.
Tammy will explore the possibility of an apprentice pathway that could provide students with an additional culinary training option.
Tammy will also organize:
A baking-focused day
A culinary-focused day
These activities are planned for approximately 16 students.
Jonathan will coordinate NVICA participation and support for Tammy’s student focus days.
Jonathan will arrange a visit to Buddy’s class at North Island College following the Harvest Table event.
Jonathan will also contact Steve in Vancouver to explore possible connections, collaboration, and opportunities for member involvement.
6. Chef’s Night Out
The next Chef’s Night Out is being considered for Campbell River.
Potential October locations discussed included:
Riptide Pub will call
Matone’s
Taco Bandito
Additional suggestions for the South Island were also discussed.
No date was confirmed during the meeting.
Jonathan will work with Kevin to select and confirm an October Chef’s Night Out date by the end of the week.
Jonathan will contact Jennifer to determine whether October 14 or October 21 would work for the Chef’s Night at Riptide Pub.
7. Freezer Raffle
The freezer raffle was identified as a major upcoming fundraising priority.
Raffle Details
BCLC licence: Approved
Ticket price: $10
Draw date: December 28, 2026
Proposed draw location: Comox Recreation Centre
Ticket sales period: October 15 – December 22
Food production: Each participating member will prepare three different meals, with four portions of each meal
Target: Approximately 12 portions per member
The executive discussed freezer storage and the possibility of using available storage at North Island College in Campbell River, as well as space for South Island contributions.
Jonathan will confirm freezer storage arrangements with Kevin and Rolande.
Food and Packaging
Jonathan will investigate replacement packaging with Enterprise.
Buddy will investigate comparable or discounted food packaging through North Island College.
Jonathan will provide Buddy with a sample container to assist with identifying suitable packaging.
Ronald will obtain assistance with developing a usable food-label template.
Jonathan will work with students to recruit food contributions for the freezer draw.
The goal is to have meals prepared and ready by the beginning of December.
Ticket Sales
The executive discussed establishing multiple ticket-selling locations throughout the Island.
Kevin will:
Approach Comox Mall regarding a ticket-selling location.
Organize a schedule of weekly ticket-selling locations.
Ask the Royston Christmas Market about participating in its event.
Executive members will contact their local connections to identify additional ticket-selling opportunities.
Members participating in Christmas markets will be asked whether NVICA can sell raffle tickets from their tables.
The executive will assess the locations secured for ticket sales in approximately two weeks.
Insurance requirements for larger ticket-selling venues will be reviewed, and coverage will be arranged where required.
Jonathan will investigate possible sponsorship or meeting opportunities with Courtney Appliance through Aaron’s connection.
Lesley will approach Wyla about selling tickets at the Food Fest once the event date has been established.
The previous ticket template will be updated and taken to the printer.
Jonathan will email the membership with additional information about the freezer draw and ask members who are willing to assist.
Ronald will prepare a list of tasks from the previous raffle to help with staffing and planning.
The executive also discussed contacting Volunteer Nanaimo regarding potential volunteer involvement.
8. Fundraising and Community Partnerships
The executive discussed several potential fundraising and community partnership opportunities.
Potential activities included:
Fundraising dinner
Culinary Arts Foundation fundraiser
Cooking classes
Blue Moon Winery dinner
Private dinner experiences
Earl Naswell Dinner, December 23–25
Further details regarding the fundraising dinner will be discussed at a future meeting.
The executive also discussed opportunities to develop relationships with community organizations and businesses.
Jonathan will contact Gaytan regarding arranging a meeting with the Courtenay organization.
Jonathan will investigate a potential sponsorship or meeting opportunity with Courtney Appliance through Aaron’s connection.
9. Cook’s Camp Follow-Up
Ronald and Lesley provided follow-up regarding Cook’s Camp.
Discussion included:
Student engagement
Potential NVICA membership opportunities
Scholarship and funding opportunities
Future NVICA involvement
Opportunities to connect students and culinary professionals
The executive discussed how the association could build on relationships developed through Cook’s Camp.
10. North Island Culinary Competition
Planning for the 2027 North Island Culinary Competition was discussed.
The competition is being targeted for a Saturday in March 2027.
Buddy will review the VIU calendar and provide possible Saturday dates in March.
Ronald will provide the Skills Canada dates so that the executive can identify potential scheduling conflicts.
The executive will confirm the final competition date once the available dates and conflicts have been reviewed.
Note: The agenda listed March 19, 2027 as a possible date. This date falls on a Friday, so the final date should be confirmed against the requirement for a Saturday competition.
11. Upcoming Events and Opportunities
Upcoming dates and events discussed included:
Chef’s Night Out — October 2026
Freezer Raffle — October 15 to December 28, 2026
Food Fest — November, 28,2026
Earl Naswell Dinner -23,24,25 Dec
North Island Culinary Competition — March 19, 2027
Skills Canada Regional Competition — March 4, 2027
Skills Canada Provincial Competition — April 14, 2027
The executive will continue to identify opportunities for member engagement, education, fundraising, and community partnerships.
12. Food Day Canada — Saturday, September 26
Food Day Canada preparations were reviewed in detail.
The executive discussed NVICA’s responsibilities for the event, including preparation, transportation, food production, equipment, volunteer support, and service.
Friday, September 25 Preparation
Items discussed included:
Nourish Cowichan
Kitchen access
Equipment
Kettles
Refrigeration and freezer space
Soup preparation
Turkey and bones
Salad
Focaccia/bread
Food safety and VIHA requirements
Service equipment
Bowls and plates
Burners and pots
The planned soup production includes approximately:
100 L turkey soup
40 L vegetarian soup
The executive also discussed the turkey supply, turkey bones, stock production, apples/cider, focaccia, oysters, and other event requirements.
Oyster Supply
The oyster order remains to be finalized.
Jonathan will confirm the oyster order details with Bretton once she responds.
Turkey Delivery
Buddy will follow up with Rebecca or identify an appropriate phone number to confirm:
Turkey delivery timing
Freshness
Delivery arrangements
Buddy will also follow up regarding Food Day Canada food-delivery arrangements and determine whether supplies can be delivered on Friday rather than Wednesday.
Saturday Event
The executive reviewed:
Saturday setup
Food service
Volunteer responsibilities
Equipment
Transportation
Evening dinner support
Communications and promotion
The executive’s goal is to ensure all requirements for September 25–26 are confirmed before the event.
13. Action Items
Action
Responsible
Timeline
Discuss Membership Director position with Connie
Jonathan
Upcoming
Consult Connie regarding Membership Director
Jonathan/Executive
Upcoming
Arrange visit to Buddy’s NIC class
Jonathan
After Harvest Table
Contact Steve in Vancouver regarding connections/collaboration
Jonathan
Upcoming
Explore apprentice pathway
Tammy
Upcoming
Organize baking focus day
Tammy
Upcoming
Organize culinary focus day
Tammy
Upcoming
Coordinate NVICA participation in student focus days
Jonathan
Upcoming
Select and confirm October Chef’s Night Out date with Kevin
Jonathan
By end of week
Contact Jennifer regarding Oct. 14 or Oct. 21 at Riptide Pub
Jonathan
Upcoming
Confirm freezer storage arrangements
Jonathan / Kevin / Rolande
Upcoming
Approach Comox Mall for ticket sales
Kevin
Upcoming
Organize weekly ticket-selling locations
Kevin
Upcoming
Contact local connections for ticket-selling locations
Executive
Upcoming
Review ticket-selling locations
Executive
Approximately 2 weeks
Confirm insurance requirements for larger venues
Executive
Before sales
Contact Volunteer Nanaimo
Executive
Upcoming
Contact Royston Christmas Market
Kevin
Upcoming
Ask members about Christmas-market ticket sales
Executive
Upcoming
Update previous ticket template and send to printer
Assigned executive member
Upcoming
Explore Courtney Appliance sponsorship/meeting
Jonathan
Upcoming
Email members about freezer raffle and volunteer needs
Jonathan
Upcoming
Prepare previous raffle task list
Ronald
Upcoming
Develop usable food-label template
Ronald
Upcoming
Recruit student contributions for freezer draw
Jonathan
Before December
Confirm replacement packaging with Enterprise
Jonathan
Upcoming
Investigate alternative packaging through NIC
Buddy
Upcoming
Provide sample container to Buddy
Jonathan
Upcoming
Approach Wyla regarding Food Fest ticket sales
Lesley
Once date is established
Review VIU calendar for March competition dates
Buddy
Upcoming
Provide Skills Canada dates
Ronald
Upcoming
Contact Gaytan regarding Courtenay organization meeting
Jonathan
Upcoming
Confirm oyster order details with Bretton
Jonathan
Once response received
Follow up on Food Day Canada delivery arrangements
Buddy
Before Sept. 26
Confirm turkey delivery timing and freshness
Buddy
Before Sept. 26
14. New Business
No additional business was brought forward beyond the items discussed throughout the meeting.
The executive will continue to work on:
Food Fest planning
Freezer raffle fundraising
Membership development
Student education opportunities
Chef’s Night Out
Community partnerships
2027 culinary competition planning
15. Adjournment
Motion to adjourn.
Moved: Ronald St-Pierre
Seconded: Kevin Moore
The meeting was adjourned at 5:37 p.m.
Next Meeting:October 20, 5:30
